Policy Number 7.301
Supersedes Policy Dated: October 3, 2001
Effective Date: September 25, 2003
Review Date:  June 3, 2008

Title of Policy: Supervisor Notification for User Account Termination

Purpose of Policy: The purpose of this policy is to ensure that the supervisor of an employee leaving the University notifies ITCS, so that user access to core IT resources can be revoked in a timely manner.  This policy is concerned with terminated employees that have update access to critical or sensitive information.

Person(s) with Primary Responsibilities:  Primary responsibility belongs to the supervisor of the employee leaving the University.

Approved:
Chief Information Officer

General Statement:

The supervisor of a terminated employee must notify ITCS of the separation on or before the employee’s termination date so that account access can be revoked appropriately.  The supervisor must notify ITCS by submitting a service request to IT Support Services by the online service request system (http://help.ecu.edu) or by telephone at 328-9866 and provide the employee’s user account IDs and other identifying information (name, department, reporting supervisor, etc).

Upon receiving notification from the supervisor of a terminated employee, the security administrator will call the supervisor for verification before revoking the employee’s account access.